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Frequently Asked Questions

Frequently Asked Questions for the Youth Residential Facility Improvement Program

  • 1. Who is eligible for this program?

    To be eligible, an applicant must be a New Hampshire non-profit entity that is a provider of transitional housing for young adults under the age of 22 recognized by the New Hampshire Department of Health and Human Services (DHHS) and currently licensed by DHHS to provide youth treatment in a residential setting.  

    An applicant that is currently licensed by DHHS to provide youth treatment in a residential setting must also hold one of the following residential based child care program license types with DHHS:

    • Group Home
    • Child Care Institution
    • Homeless Youth Program
    • Independent Living Home

    The license with DHHS must be in good standing.  

    Additionally, an applicant must be registered with the New Hampshire Charitable Trusts Unit of the Department of Justice.

    In this program, awards can be issued for eligible projects that are already completed, ongoing, or new for work done after March 3, 2021.

    NOTE: Only one award for eligible expenses will be issued to eligible entities in this program, regardless of the number facilities located in New Hampshire that are owned or operated by the entity. As a result, once an entity has submitted an application and notice of an award for that application has been sent by GOFERR, no future applications will be considered.

    After awards are issued in this program, they may be subject to approval by the Governor and Executive Council.

  • 2. What kinds of expenses are eligible for funding?

    The project or expenses must be for facility improvements designed to:

    • Improve  indoor air quality
    • Mitigate the spread of respiratory diseases including COVID-19,
    • Improve the provision of services,  
    • Physical modifications that address staffing challenges, or
    • To ensure the health and safety of program participants, while maintaining the approved program capacity.

    Eligible expenditures for existing facilities include:

    • Installation and improvements of ventilation systems; and
    • Adaptations to congregate living facilities for the purpose of mitigating spread of respiratory disease, including COVID-19, within the facility.

    If your application involves construction of a new congregate facility, as opposed to rehabilitation or remodeling of an existing structure, additional information and documentation will be required as part of your application. See Question #10.

    NOTE: Operational costs are not eligible, and U.S. Treasury defines capital expenditure in 2 CFR 200.13 and capital asset in 2 CFR 200.12, which GOFERR will use as guidance in determining eligible expenditures.

    If a project is not completed by the time all awarded funds are expended, the project must be completed by December 31, 2024. However, in very limited circumstances and on a project-by-project basis, GOFERR may have the ability to extend the deadline for completion.

  • 3. Is a new building eligible for funding under this program?

    Federal regulations indicate a strong preference for improvements to existing facilities of this type.

    As a result, the focus of this program is for projects or expenses for improvement to an existing building that is currently licensed by DHHS to provide youth treatment in a residential setting, such as rehabbing an existing facility or expanding it.

    However, constructing a wholly new building or facility may be eligible in some circumstances but will require further justification. See Question #10 for additional information.

  • 4. How much money will I receive if I am eligible?

    Awards will be issued for 50% of the cost of eligible projects or expenses, subject to a 50% match by the entity, up to the maximum award per entity of $5,000,000.

    For example, with the match, an entity could receive an award of up to $5,000,000 for eligible projects and expenses of up to $10,000,000.

    Additionally, $5,000,000 of the overall $25,000,000 fund for this program has been set aside for entities seeking funding for smaller projects, with a maximum grant of $500,000 per entity. Small projects also require a 50% match by the entity. This set aside may be reduced or altered as the application deadline approaches if that portion of the fund is determined to be undersubscribed.

    For example, with the match, an entity seeking funding for smaller projects could receive an award of up to $500,000 for eligible projects and expenses of up to $1,000,000.

    REMINDER: Only one award for eligible expenses will be issued to eligible entities in this program, regardless of the number facilities located in New Hampshire that are owned or operated by the entity. As a result, once an entity has submitted an application and notice of an award for that application has been sent by GOFERR, no future applications will be considered.

    NOTE: After award notices are issued in this program, they may be subject to approval by the Governor and Executive Council.

  • 5. Will I be eligible if I received other federal, state, or local awards for COVID-19 relief?

    Generally, receipt of other COVID-19 relief will not deem you ineligible to apply to this program.  

    However, if your entity has received other aid for the same costs for which you are seeking an award in this program, your application will be denied or award reduced.

  • 6. How do I apply for this program?

    To apply for this program, please visit the program page on GOFERR’s website by clicking here. That page will contain important program details, links to application materials, and instructions on how to submit your application.

    You will need the contact and financial information relevant to your entity’s application, as well as information on your entity’s proposed, existing, or completed project(s).  

    You will also be asked to attach to the application documentation on the proposed facility improvement(s). See below for more information on required documentation.

    If you are applying for improvements to more than one facility, you will need to complete the application questions section for each facility that will be improved by a project.

    If possible, we strongly encourage that applications be finalized and submitted prior to May 13, 2022, however applications will be accepted until June 10, 2022, as long as funds remain.

    If you require assistance submitting an application, please contact GOFERR at info@goferr.nh.gov.

  • 7. If a provider/entity has both a large project and a small project, should it submit two different applications?

    No. Because applications are considered on a per-entity, and not per-project basis, an entity with both small and large projects should include those as part of a single application.

  • 8. When is the application due and how will the application process work?

    Review of applications will begin with those received by May 13, 2022, at 11:59 p.m.
    GOFERR will first review completed applications that contain all necessary support and documentation that are received by May 13.

    Should funding remain after that initial review, GOFERR will review completed applications on a rolling basis, in the order they are received, until the funds for the program are depleted. Should funds allow, GOFERR will continue to accept applications until 11:59 p.m. on June 10, 2022.

    GOFERR recommends submitting completed applications promptly, as they may require follow up and additional documentation or information.  

    NOTE: If the eligible requests received by May 13 exceed the funds available as of the May 13 initial review period, program awards will be made on a pro rata basis.

    REMINDER: Only one award for eligible expenses will be issued to eligible entities in this program, regardless of the number facilities located in New Hampshire that are owned or operated by the entity. As a result, once an entity has submitted an application and notice of an award for that application has been sent by GOFERR, no future applications will be considered.

  • 9. How will the award process work?

    The type of award received and status of the project will largely dictate the resulting award process. This program permits awards for already completed projects, projects that are ongoing, or new projects.

    If the project is already completed, it may result in a direct beneficiary award. If it is ongoing or new, it will require entering into a subaward agreement and state and/or federal regulations may apply, such as various procurement standards found in 2 CFR 200 and state rules or statutes.
    GOFERR will work with eligible recipients and projects to determine the most appropriate award structure and assess state and federal requirements.  

    Although award notices will be sent out by GOFERR, all awards will require an executed grant agreement, and those in excess of $10,000 will be subject to authorization by the Governor and Executive Council (G&C) at a scheduled meeting.

    Awards will be issued as a matching grant, with payment of funds made on a reimbursement basis for expenditures incurred by December 31, 2023. If a project is not completed by the time all awarded funds are expended, the project must be completed by December 31, 2024. However, in very limited circumstances and on a project-by-project basis, GOFERR may have the ability to extend the deadline for completion.

    Reminder: If the eligible requests received by May 13 exceed the funds available as of the May 13 initial review period, program awards will be made on a pro rata basis.

    Only one award for eligible expenses will be issued to eligible entities in this program, regardless of the number of facilities located in New Hampshire that are owned or operated by the entity. As a result, once an entity has submitted an application and notice of an award for that application has been sent by GOFERR, no future applications will be considered.

  • 10. Will I have to provide any documentation to support my application?

    Yes. The Documents Section of the application requires that you submit necessary supporting documentation, which may include:

    • Proof of applicable licensing;
    • The anticipated and/or actual cost of the proposed facility improvement(s); and
    • Documentation of additional justifications/analysis that may be required, such as for projects of $1 million or more or involving new facilities (see below).

    You will also be provided the option to attach additional documentation that you think will support your application.

    GOFERR may also require additional documentation as part of its application review.  

    Analysis for projects with costs of $1 million or more: In addition to other application materials, a written justification for capital projects or expenditures with a total cost of $1 million or more must be provided and include:

    • Comparison of the proposed capital project against at least two alternative types or sizes of capital expenditures that are potentially effective and reasonably feasible, and demonstration of why the proposed capital project is superior.
    • Comparison of the proposal against the alternative of improving other existing capital assets already owned or leasing other capital assets, if applicable.
    • To the extent possible, provide relevant data when making comparisons, and if data is not available, please explain why.  
    • Important considerations:
      • The effectiveness of the capital expenditure in addressing the harm identified and the expected total cost (including pre-development costs) against at least the two alternative capital expenditures identified.
      • How the proposed capital project is a proportional response to the need you wish to address.   

    New Facility Analysis: If the capital project for which you are seeking expense reimbursement involves a new facility, additional details are needed. Please complete the below analysis and submit it as a separate document in conjunction with your application.

    The federal government has stated that new congregate facilities are presumed ineligible. That presumption may be overcome by providing a written justification for a new congregate facility, as opposed to rehabilitation or remodeling of an existing facility. In order for a new facility to be considered, the applicant must provide the following in addition to other application materials:

    • Explanation as to why the proposed new facility is a better and more suitable alternative to improving an existing facility already owned or leased.
      • Such an explanation should include how construction of the proposed new facility is a proportional response to the need you wish to address.

    NOTE: This documentation and portions of the application that relate to explanation and justification for the project may be required to be provided to U.S. Treasury as part of federal reporting.

  • 11. What if I realize I made an error in my application after I have submitted it? How can I correct it? 

    You should not submit your application until you are certain it is complete and you have the correct and necessary supporting documents., GOFERR may, but is not required to, request clarification if information provided is incomplete or missing.   

    If you have not received notice of an award, you may file a corrected application if you become aware of an error.  Please notify GOFERR immediately if a second application is filed, as the original application may already be under review. The corrected application must contain all of the information that you want considered, even if it was otherwise correct in your earlier application, as GOFERR will not look to an earlier filed application for missing information.

    GOFERR will assume that the application filed last in time is the most complete and will only process the last in time application (up until notice of an award/decision is sent by GOFERR).  

    GOFERR will not add documents to a submitted application or change answers that you have already submitted.

    Reminder: Only one award for eligible expenses will be issued to eligible entities in this program, regardless of the number facilities located in New Hampshire that are owned or operated by the entity. As a result, once an entity has submitted an application and notice of an award for that application has been sent by GOFERR, no future applications will be considered.

    After award notices are issued in this program, they may be subject to approval by the Governor and Executive Council.

  • 12. Can I appeal a determination on eligibility for the program, the amount of the award, or issues related to my application?

    Appeals are permitted under the circumstances described below, and any appeals must be submitted within 15 business days of receiving a notice of award or denial.  

    • Contesting eligibility:
      • Provide an explanation and evidence to substantiate your claim about why your facility is actually eligible for the program.
    • Award determinations:
      • Provide an explanation and evidence supporting that the calculation of the award, based on the information submitted in the application, was in error.
    • Application submission errors:
      • Only obvious typographical errors can be corrected, such as misplacing a decimal point or transposing digits.

    Appeal requests and relevant evidence must be submitted in writing electronically to Appeals@goferr.nh.gov within 15 business days of the date a notice of award or denial was sent by GOFERR.  

    The appeal will be determined based on the written submission and documents in GOFERR’s possession. No hearing will be held.

    Applicants will receive a notice of the determination on the appeal. No further appeal is allowed.

  • 13. I have questions about how to complete this application, who can I talk to?

    For questions concerning the application, please contact info@goferr.nh.gov.

  • 14. Am I limited in how many documents I can provide as support for my application?

    No. You may attach as many documents as are needed to support your application, but GOFERR recommends combining documents and using a PDF format to reduce the potential for errors or formatting issues.

    If you for some reason encounter any issues, please contact info@goferr.nh.gov.

  • 15. If my organization receives an award, will the organization name, address, and award amount be made public?

    Yes. If a business does not want this information to be made public, it should not submit a completed application.

    NOTE: If the total cost of a project submitted for even partial funding under this program is $10 million or more and does not involve a new facility, the written justifications and portions of the application may be required to be provided to U.S. Treasury as part of federal reporting requirements.

    If the project does involve a new facility and the total project cost is $1 million or more, the written justifications may be required to be provided to U.S. Treasury as part of federal reporting requirements.

    Treasury may make all or part of any such report available to the public.